Abstract & Scholarship Submissions

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6 August 2021

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13 August 2021

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31 August 2021

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Learn, innovate and share with industry colleagues by being a part of what promises to be an engaging and memorable 2021 program.

The 2021 Australasian Menopause Society Congress Organising Committee invites authors to submit abstracts for 10-minute oral, 4-minute rapid fire or poster presentations for consideration by the AMS Scientific Program Committee.  Abstracts may be submitted on any topic relevant to the menopause and its treatment.
Previously published abstracts will not be accepted.

All abstracts submitted by AMS members and which are accepted will automatically be considered for the following awards:

Barbara Gross Award – presented to the best overall free communication or poster by a current AMS member. All free communications and posters presented at the Congress by a current AMS member will be entered for this award. The winner will receive a certificate of honour and AUD$1000.

Jean Hailes Memorial Prize – presented to the best free communication or poster presentation by a current AMS member who is still within 10 years of having completed their tertiary degree. The presenter is to indicate their eligibility for this prize when submitting their abstract. The winner will receive a certificate of honour and AUD$500.

Vivien Wallace Award – given to encourage delegates working in any area of medicine to submit a poster for inclusion in the 2021 Congress program. This is an annual award to the value or AUD$250.

Judges for the Congress Awards are appointed by the Chair of the AMS Education Subcommittee and there are two judges per room, with a prescribed scoring system. Judges reserve the right to not award a prize if a minimum score is not met.

The Congress Awards will be announced during the Congress Dinner on 27 November 2021.

You are required to note a preferred presentation format.
The committee may request that you consider an alternative format.
Presentations will be allocated to the program taking into account author preference and balance of the program.

ORAL PRESENTATIONS

  • 10 minutes in duration, plus 5-minutes for question time.

RAPID FIRE PRESENTATIONS

  • STRICTLY 4-minutes duration, plus 2-minutes for question time.

DISPLAY POSTERS

  • A  portrait size poster that will be displayed for the duration of the congress.

AO Poster Measurements
841 mm wide x 1189 mm high
33.1 inches wide x 46.8 inches high

GUIDELINES
  • Abstracts must be original and unpublished.
  • You may nominate one of the following formats to present:
    10-minute oral presentation with 5 minutes for questions;
    4-minute rapid fire presentation with 2 minutes for questions; or
    Poster presentation
  • The Scientific Program Committee reserve the right to determine which type of presentation your abstract is most suitable to.
  • You must declare potential conflict of interest of any of the study’s authors.
  • Your 200-word abstract should include the aims of your study, brief details of methods, results and key conclusions. Abstracts should be descriptive and concise.
  • Abstracts should NOT contain references, tables or figures.
  • Receipt of abstracts will be acknowledged. Authors will be advised from 31 August 2021 whether their abstract[s] has been accepted.
  • Selected abstracts will appear exactly as submitted.

Please use the following specifications in preparing your abstract:

  • Ensure that your abstract is grammatically correct and free of other errors.
  • Use single spacing for all text.
  • Use a short and concise title that indicates the content of the abstract.
  • Use standard abbreviations. Capitalise the first letter in trade names. When using abbreviations for compounds, spell out the name in full at the first mention. Do not use abbreviations in the title of the abstract.
ABSTRACT DETAILS

For each abstract you submit you will be asked to enter the following information:

  • Presentation title
  • Preferred presentation format (oral, rapid fire or poster)
  • Name/s of author/s
  • Affiliation/s of author/s
  • Indicate the presenter
  • Short biography of the presenter/s
  • Abstract (maximum 200 words)

TITLE

A descriptive presentation title of up to fifteen words; please only capitalise the first word and proper nouns in your title.

AUTHORS

The names, professions, organisations, suburbs, states and email addresses (optional) for each author. Indicate the presenting author in bold.

ABSTRACT

An abstract of 200 words that includes the aims of your study, brief details of methods, results and key conclusions.

Abstracts are due by the 13 August 2021. The receipt of submissions will be confirmed by an acknowledgement email. All applicants, successful or otherwise, will be notified by 31 August 2021.

Submissions are due by 13 August 2021

Submit via the presentation portal.

PRESENTATION and POSTER abstract submission procedure:

  1. Prepare your abstract
    Prepare your abstract text, maximum 200 words
  2. Enter your contact details
    Click on the Submit Here button (above) to enter your contact details
  3. Select Presentation Type
    Select whether you wish to submit for an Oral Presentation, Rapid Fire Presentation or a Poster
  4. Enter Presenter and Author details
    Enter the names and affiliations of the presenter and authors. Also enter brief biography of the presenter(s), 100 words is the maximum for all presenters.
  5. Enter your abstract details
    ‘Cut and Paste’ the paper text into the relevant field in the online submission process.

Abstracts should not exceed 200 words.

REGISTRATION

All presenters will be required to register at the relevant rate for the conference. Presenters will also need to meet their own travel and accommodation costs.

AUDIO-VISUAL EQUIPMENT

The session rooms will be equipped for the presentation of PowerPoint slides and include a data projector, computer with external speakers, lectern and microphone.

PRESENTATION FILES

Video and audio clips should be embedded in your Power Point slides rather than linking to external files.

Presenters will take their Power Point slides to the conference on a memory stick, where an audio-visual technician will load your presentation.

All slides will be run from a central presentation computer. However, if you have a complex presentation, which includes multiple media files, we suggest you bring your own laptop as a backup in case of difficulties loading your presentation.

AMS Scholarships

The AMS will fund two (2) scholarships for medical students, doctors in training or PhD candidates who have submitted an abstract to attend the 24th AMS Congress in Adelaide.

Scholarship includes:

Full registration to the 24th AMS Annual Congress 2021 including:
Entry to all Congress sessions, including the Pre-Congress meeting
Name Badge
Satchel
Program Book
Morning and Afternoon Tea, Lunch
Cocktail Function (Friday)

One (1) year AMS membership with full member benefits including:
Full access to member’s information and resources;
Monthly eChanges with latest information from journals, conferences and the media;
Discounts to AMS education and events; and
Promotion of your practice on the ‘Find an AMS Doctor’ website (if appropriate)

To be eligible for the scholarship, applicants must:

  • Be either a medical student, PhD candidate or doctor in training;
  • Have submitted an abstract for Free Communications at the Congress;
  • Complete the AMS Scholarship Application Form;
  • Provide a letter of support from their supervisor/referee with their application;
  • Provide a presentation to their supervisor or peer group on the highlights of the 24th AMS Congress

Application forms are to be provided by post or email:

AMS
PO BOX 280
Healesville VIC 3777
ams@menopause.org.au

Applications must be received by 5pm AEST Friday 6 August 2021. All applicants will be notified by email when applications are received. All applicants will be notified of the outcome of their application by email.