The online registration form allows delegates to book available rooms. Credit card details must be provided, which will be forwarded to the hotel to guarantee the booking.
Where participants are already registered for the Congress, an email request can be sent to Conference Design stating accommodation requirements.
To extend accommodation bookings for a stay prior to or following the Congress, an email stating the request can be sent directly to Conference Design. Bookings are subject to availability.
Changes and Cancellations
Cancellations and no-shows will incur a charge of at least one night’s accommodation. Each hotel’s policy varies, and late cancellations and no-shows may be charged for all the nights booked.
Please check individual cancellation policies are listed under each property on the ‘accommodation page’
Cancellations and date changes must be received in writing, emailed to email@example.com.
Accommodation and incidental expenses must be settled using a credit card upon check-out.
Payment for accommodation using a third-party credit card can be arranged. For instance, a booking can, be made using a colleague’s business credit card, by completing the Credit Card Authorisation form (available soon) and emailing it to the confirmed hotel 30-days prior to the Congress.
Any accommodation pre-payments made to Conference Design will be forwarded to the selected hotel. Pre-payments must be received 30-days prior to the Congress.
Please email firstname.lastname@example.org to be invoiced for accommodation together with the Congress registration fee.
Early Check-in Requests
Early check-in and late check-out requests are subject to availability on the day and cannot be confirmed by Conference Design.
Special requests for early check-in can be entered in the “Special Requests” field of your booking. The hotel will endeavour to accommodate request on the day. Please enquire about the status of your request at the front desk upon check-in.