Registration

Registration

Registration and accommodation bookings will open 13 April.

Early Registration Closes

An early registration discounted fee will be offered and will be available until 25 May 2026.

Payments, Currency and GST

Payments can be made securely with a credit card or by EFT within 7 days of registering. All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation and Tax Invoice

You will be sent a confirmation email with a PDF Tax Invoice when you complete a booking. Please check your email is entered correctly on the booking form and check your junk mail folder.

Terms and Conditions

Terms and conditions apply to all registrations. View the terms and conditions below.

Those eligible for the Non-Doctor rate include Registrars, Nurses, Allied Health Professionals, Retirees and Students

A limited number of complimentary registrations are on offer if your submitted abstract is accepted for presentation and you are a Doctor in Training (i.e. a doctor who has graduated medical school but has not yet qualified as a GP or specialist). During the registration process you will be asked to verify if you are a Doctor in Training. You will be advised when notification emails go out if you are successful in obtaining a complimentary registration.

Terms and Conditions

These terms and conditions apply to all participants (you, your organisation, your group) of this event (the event) being organised by Conference Design Pty Ltd on behalf of the Host (us, our, we, Conference Design, the Host). By participating in the event, you are deemed to have agreed to these terms and conditions. If you submit a booking on behalf of another individual, it is your responsibility to ensure the participant is aware of these terms. An in-person event is held onsite at a venue, an online event is hosted online via the internet, and a hybrid event includes options for onsite and online participation.

Payments

Full payment of any fees applicable is due within 7-days of submitting your booking. If you register within 90-days of the event, you need to pay at the time of registering using a credit card.

Congress Updates

All information for participants will be sent electronically to the email address that is provided at the time of registration.

EFT Payments

Please include the reference shown on your Tax Invoice when submitting an EFT payment and email us the details including the date, amount and your bank’s reference.

BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. Credit card transactions are processed directly by ANZ’s secure and PCI compliant eGate platform and Conference Design does not store or transmit your credit card details.

Registration Inclusions

Each registration category specifies what is included for the category. All other costs associated with your participation shall be borne solely by you.

Sharing of Online Registrations is Not Permitted

When participating in the event online, you agree not to sell, trade, transfer, or share your access details, unless agreed to by us. If we determine you have violated this policy, we may cancel your access at any point and retain any payments made by you.

Insurance

The registration fees do not include personal insurance of any kind. You are advised to take out appropriate insurance for your participation. We are not liable for any expenses incurred due to, but not limited to, individual cancellations, variations in the event, postponement or cancellation of the event, or for theft of or damage to belongings.

Registration Cancellation

Registrations cancelled up to 90-days prior to the event will be eligible for a full refund where the payment was made online by credit card. In all other cases, a $150 administration fee will be charged. Cancellations notified within 90-days prior to the event will not be eligible for any refund, however, another person may participate in the event. All cancellations must be advised via email to Conference Design.

Moving to an Entirely Online Event

If we believe, at our sole discretion, a hybrid or in-person event needs to be held entirely online, all participants will be transferred to the equivalent online registration. Registration fees will be revised to reflect an online format and participants will be refunded any difference between the onsite and online fees. Full refunds for onsite registrations will not be issued due to an event moving online.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, such as but not limited to travel, hotels, or any other expenses, if the onsite event is cancelled or postponed due to an occurrence that renders performance of the event inadvisable, illegal, impracticable or impossible. Such an occurrence shall include but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

Changing from Onsite to Online Participation and Vice-Versa

Where online participation is available, you can change from an onsite to online participation and vice-versa subject to the following:

• Changes from onsite to online registration up to 30-days prior to the event will be eligible for a refund of the difference between the in person and online registration fees.
• Changes from onsite to online registration within 30-days of the event will not be eligible for any refund.
• Changes from online to onsite registration can be made up to 5 working days prior to the event, subject to venue confirmation and capacity. You will be required to pay any difference between the online and onsite registration fees using a credit card at the time of requesting the change.

All requests must be advised via email to Conference Design.

Technical Disruptions to Presentations

We reserve the right to change presentation times, days and formats due to technical disruptions, such as audio-visual equipment failures, technician errors, software failures, internet outages, power outages, and the like. Where a technical disruption causes a temporary, partial, or complete failure to deliver and broadcast presentations, we will notify you as soon as possible and advise alternative arrangements for you to view the affected presentations. This may include changing the times, days and format, such as a pre-recorded versus a live presentation. If a technical disruption occurs, you will not be eligible for a refund if we change the times, days and format of any or all presentations.

Visas

To avoid any inconvenience to you due to strict visa requirements, we will not confirm your participation or presentations until you have obtained a visa if you are coming from: Benin, Burkina Faso, Cape Verde, Cóte d’Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone, Togo, Cameroon, Kenya, Somalia, Iran, Pakistan, Algeria, Libya, Egypt.

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times.

Code of Conduct and Disruptive Behaviour

By participating in the event, you agree to abide by the Code of Conduct which is available on this website. We reserve the right to exclude any person or organisation from participating in the event. In addition, we may remove any person or organisation from the event, onsite and/or online, if we believe, in our sole discretion, that your participation negatively impacts the event or other participants.

Intellectual Property & Posting Content to Social Media

All materials, including but not limited to presentations, slides, posters, abstracts, papers, and any other written or visual content presented at the event, are the intellectual property of us or the respective authors and presenters. The authors or presenters retain the ownership rights to their materials.

Participants may not reproduce the event content and materials distributed at or in connection with the event for any reason without the prior written permission from us.

No part of the even may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photographing, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of us.

Photography & Video

By registering for this event, you consent to having your photo and/or video taken and used for promotional purposes, which may include social media, websites, and email marketing. If you do not wish to have your photo taken, please advise the conference staff at the registration desk.